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The Institut Laue-Langevin (ILL), situated in Grenoble, France, is Europe’s leading research facility for fundamental research using neutrons. The ILL hosts over 2000 visits by scientists per year, who come to carry out world-class
research. Are you interested in taking up a new challenge in our international institute? In view of the forthcoming retirement of the current Executive Assistant to the ILL’s Associate Directors, we are seeking a suitable candidate to fill this important position. The ILL has two Associate Directors, who act, respectively, as Head of the Science Division and Head of the Projects and Techniques Division. Your role will be to assist the Associate Directors (currently of German and French nationality) in the organisation and coordination of the day-to-day running of their respective Divisions. In accordance with the ILL’s Internal Rules, the Director and Associate Directors are appointed for a period of 5 years, presenting an opportunity for the Executive Assistant role to evolve with the incoming management team (comprising directors from the UK, Germany and France).
Your tasks
Administrative Duties:
• Diary and inbox management; scheduling of meetings and appointments.
• Handling of phone calls, emails and other correspondence.
• Preparation and distribution of specific documents, reports, meeting minutes and other official communications (Director’s Notes, Associates meetings, etc.).
• Effective task prioritisation and handling of urgent matters.
Operational Support:
• Organisation of business trips (travel arrangements, booking of accommodation, etc.).
• Assisting with the preparation of documents, presentations and meeting materials.
• Assisting with budget preparation.
Internal and External Relations Management:
• Ensuring an optimal flow of information both within and outside the Institute using the various communication channels available. External relations may include local and regional authorities, ministries and other neutron research centres.
• Welcoming and directing visitors; management of VIP visitor requests, including logistical arrangements.
Event Organisation:
• Coordination of internal and external events (seminars, conferences, etc.) in collaboration with the Director.
• Handling of logistical aspects of meetings and events, including room bookings and preparation of material.
You will work closely with the Executive Assistant of the ILL Director and replace him/her when necessary.
Doplňujúce informácie:
Ak potrebujete viac informácií o krajine, nájdete ich na našom webe v časti Životné a pracovné podmienky – Francúzsko.
